No more invoices by e-mail and receipts over WhatsApp. Your client gives you access to their administration in ProFaktura - you see invoices, expenses with photos of the receipts, the mileage log and the VAT overview, and you download the whole quarter as one file. Without their password, with a full log of who did what, and free for your firm.
The accountant account is free, with no limit on the number of clients. Your client enters your e-mail under Profile → My accountant.
Your client is a freelancer (a zzp'er, as the Dutch call a self-employed professional), an eenmanszaak (sole proprietorship) or a small company registered with the KVK (the Dutch chamber of commerce) who invoices with ProFaktura. To bring you in, they open Profile → My accountant, type your e-mail address and choose a role. That is the whole procedure on their side.
You receive an e-mail with a link. You create a free account - or log in to the account you already have with that address - and from that moment the client's administration appears in your list. No shared passwords, no group login: every action is recorded in the client's log under your name.
Does the client run several companies on one account (the Multi plan)? One invitation can open all of them - you switch between administrations in the bar at the top. A company they create later is added automatically. The client can also restrict you to a single company.
You see invoices, expenses with receipts, the mileage log and the VAT overview per quarter. You download PDF, UBL and CSV, and you can ask the client for a missing document.
On top of that you add expenses, classify trips, mark payments and prepare draft invoices. A draft gets a number and goes to the recipient only when the client clicks Issue - the numbering stays with them.
You issue invoices and credit notes on behalf of the client, in their name and under their responsibility. The client confirms this level separately and can narrow it down or disconnect you with one click at any time.
What you never see, regardless of the role: the client's password, their subscription and payments to ProFaktura, their Mollie connection, companies not covered by the invitation - and you cannot delete their account.
One list, one card per client. Each card shows what matters this quarter at a glance: number of invoices and net revenue, VAT to pay or to reclaim, expenses without a receipt, overdue invoices, open requests and drafts waiting for approval. A green all in order means: nothing to do here. A client with several companies unfolds into one line per administration.
Download quarter gives you a single ZIP for all your clients at once: a folder per company with invoices as PDF and UBL (XML for Exact, e-Boekhouden and other bookkeeping packages), the receipts attached to expenses, three CSV files (invoices, expenses, trips) and the mileage log as PDF. What now takes you a week of chasing e-mails, in one download at the end of the quarter - before the VAT return is due on the last day of the following month.
Receipt missing? At the expense line you click request receipt. The client gets an e-mail and a notification on their phone, sees the request on their dashboard and closes it by adding a photo. Nothing gets lost in a chat thread, and your panel shows how many requests are still open per client.
Work with Exact or e-Boekhouden? ProFaktura sends the client's documents to the mailbox of your bookkeeping package, so invoices and receipts land where you process them - without forwarding e-mails by hand.
One e-mail a week, only when something happened: per client the new invoices, new expenses, expenses without a receipt, overdue invoices and open requests. You switch it off in your account settings if you prefer to look yourself.
ProFaktura is built around the Dutch rules, which makes your review shorter:
For the bookkeeping firm this is free. The client pays for their own ProFaktura plan - Free, Pro or Multi - and your accountant account costs nothing, however many clients you have.
You cannot invite a client yourself yet - the invitation always starts on the client's side, so that they decide who sees their books. In practice it takes one sentence in your next e-mail: open ProFaktura, go to Profile, then My accountant, and enter my address. The client does that once; you handle every quarter from the panel.
Clients who invoice from a spreadsheet or a Word template today can start on the free plan - invoices and credit notes without limit, in five languages - and expand to Pro when they need expenses, mileage and the VAT dashboard. Send them the guide on how to invoice in the Netherlands for the requirements, and the page on the VAT return for the quarterly routine.
Yes, but it is free and takes a minute. The link in the invitation only works on the account with the e-mail address your client entered - so the client knows exactly who gets access.
That is up to the client when inviting you. With the Multi plan they can tick all my companies - you then switch between the administrations in the bar, and a company created later is added automatically. They can also limit you to one company.
With the Full role, yes - in the client's name and under their responsibility. With the Manage role you prepare a draft that the client approves with one click; the invoice only gets a number when the client issues it.
Invoices as PDF and UBL (XML that Exact, e-Boekhouden and other packages read), expenses and mileage as CSV and PDF, receipts as the original photos. The whole quarter of all your clients comes as one ZIP.
Nothing. The accountant account is free, with no limit on the number of clients. Each client pays for their own plan - Free, Pro or Multi - exactly as they do now.
Read next: VAT return in the Netherlands · deductible business expenses · mileage log